what to do
Plan an Event in Langebaan.
Want to Plan an Event in Langebaan? This could be any indoor or outdoor activity, festival, fun-run, sporting event, conference, trade show, beach event or any other major gathering. It is important to note that very strict rules and regulations are applicable to organise any event, under the Municipal By- Law and Event Permitting Policy.
What to do when you Plan an Event in Langebaan
EVENT PERMISSION
Plan an Event in Langebaan – Nothing showcases the WESKUS culture and character more than an event, that draws crowds, but before the crowds arrive, lots of planning, time and requirements are needed, before such an event can take place.
Event permits are required to conduct any events of 20 people or more in any public place, on public property or even on private property. permits are required if an event requires municipal services, involve the erection or utilization of temporary structures, generate air pollution, have implications for public safety or amplified sound that will be audible to the surrounding area. Any event that gives access to public, will need an event permit. Events are categories (small= under 2000, medium =under 10 000 or large> 10 000) by attendees and could require up to 20 working days for a response to an Event permit Application from the Municipality. Fees are applicable.
Special requirements/certificates or approvals are needed before Application will be considered. They are:
- Insurance – indemnity cover for third party liability claims
- Contingency plans – for safety and security services, emergency services and municipal services
- Public notice – letter drop to affecting residents and businesses and notice in local newspaper and social media platforms
- Temporary structures – like seating stands, stages, tents scaffoldings require an engineering certificate
- Ammunition, explosives, flammable liquids or fire being used – permission from SAPS
- Fixed wing aircraft and helicopters- permission from SA Civil Aviation Authority
- Remotely piloted aircraft systems – RPAS operate certificate
- Motorised watercraft – skipper license by SA Maritime Safety Authority
- Children under 15 years – employed to perform advertising, artistic or cultural activities – needs to comply Section 10 of the Basic Conditions of Employment Act
- Animals – perform, exhibited, trained or use for safeguarding – License of person in charge of animals
- Outdoor advertising and signage – comply with Municipal Outdoor Advertising By-Law. www.sbm.gov.za
- Catering/food vendors – valid license and certificate from Municipality
- Sale of liquor – liquor license, consent of owner of premises
- National/Provincial Road – permission from Western Cape Traffic Police
- National Park or reserve – permission from SA National Parks
- Generators, lighting, cabling – permission Electricity Department at Municipality
- Cleaning – Waste Management Department at Municipality
It depends on the type of event as other requirements can also be applicable, therefore enough time should be allocated for permissions from all relevant authorities as required per Application Form.
As this is just a brief summary, more details can be obtained from the Municipal Events Officer – Ms. Thabisile. Mkhize @ sbm.gov.za or from the Economic Development Department Saldanha Bay Municipality LED Manager- Mr. Charles Barends at 022- 701 6982 or mun@sbm.gov.za
